Book a free audit

Services

Less chasing.
Less retyping.
More work done.

Practical automation for the jobs that slow your team down, built around the tools you already use.

Your tools. One clear process.

GmailEmail
ServiceM8Job system
XeroAccounting
Google SheetsSpreadsheets

I check how your tools connect before recommending a build.

Enquiries

A useful first reply.
A clear next step.

When you can't pick up, customers still get a response, and the details land where your team will see them.

  • Missed-call text-back and website enquiry replies
  • Common questions answered using information you approve
  • Tricky enquiries handed to you, with the details logged

“Can you quote a job in Richmond?”

Customer details and the enquiry are captured together.

A helpful first reply goes out.
Your team gets a new enquiry to review.

Services / Follow-up

The quote went out.
The follow-up
is covered.

Keep the conversation moving, without another reminder on your to-do list.

  • Follow up at intervals you choose
  • Stop reminders when the customer replies
  • Keep the conversation in your existing tools
Talk through your follow-up
A quote, without the chasing.
  1. Day 1

    You send the quote

    The follow-up is scheduled around your process.

  2. Day 3

    A friendly check-in goes out

    Hi Sam, just checking you received the quote. Happy to talk through any questions.
  3. Day 7

    One more reminder, if needed

    Only if there's no reply. Timing and wording are agreed with you.

Customer replies? The reminders stop. You take the conversation from there.
The same approach can help with booking reminders, review requests and overdue invoices.Built around your business.

Paperwork

Less typing.
Fewer loose ends.

AI reads what comes in and puts the details where they belong. You keep the checks and approvals that matter.

Supplier invoice

Arrives by email

Ready for approval

Details entered into Xero

Customer email

Needs someone to act

A task in the right place

Sorted and assigned for follow-up

Job sheet or form

Finished in the field

Filed where it belongs

Named and saved in the right folder

Reports

Your numbers together.
Your evening back.

Bring key information into one reporting view, updated automatically, with a weekly summary in your inbox.

At a waste company, I took end-of-month reporting from 40 hours to 10 minutes.

Weekly operations summary

Jobs completed
Invoices to review
Items needing attention
Delivered to your inbox each week

From first chat
to a system that works.

A clear scope, a fixed price and a working handover. You deal with me throughout.

  1. 01

    Quick chat

    Tell me where time is being lost. I'll ask how the work happens now.

  2. 02

    Map and price

    I show you what to fix first and give you a fixed price before work starts.

  3. 03

    Build and test

    I build around your tools and test on your real jobs.

  4. 04

    Hand over

    Team training, written instructions and 30 days of fixes after launch.

Pricing

A fixed price.
Before work starts.

The build

Scoped and priced after the free audit. Timing depends on the work and the tools involved.

  • Tested on your real jobs
  • Team training and written documentation
  • You own what I build
Talk through your project

Support, if you want it

Every build includes 30 days of fixes. After that, an optional monthly plan can cover monitoring and small improvements, with the scope agreed before you sign up.

  • Monitoring and fixes
  • Small improvements as you grow
  • A direct line to me

Some builds need third-party subscriptions. These are listed in your proposal before you agree. More on costs, data and ownership →

Need something more custom? Ask Astelo.

Which job is eating your week?

Let's work out whether it's worth automating. The first 20-minute call is free.

Book a free audit